Position Title: Project Assistant – Event Management

Location: Hybrid, New Delhi 

No. Of position: 01 

Date of Joining: June 2025 (tentative) 

About FSR Global:   

FSR Global is a not-for profit independent regulatory hub of excellence focused on energy transitions in the Global South. Using a system thinking approach we aim at improving the quality of energy regulation by collaborating and co-creating knowledge with multi-stakeholders from the energy sector and beyond. We develop and disseminate knowledge through our 3-pillars of activities – training, policy dialogues and research, through Global North-South and Global South- South partnerships. 

Position Summary: 

We are looking for a dynamic professional to support our Admin team in enhancing FSR Global’s operational efficiency and smooth coordination across various functions. This is an exciting opportunity for someone passionate about administration, event management, and efficiency, eager to work in a research-oriented environment. Your expertise must align with our organisation’s mission and goals. We pride ourselves on innovation, teamwork, and your individual and professional sensibilities, values must be reflective of these. 

Key Responsibilities

1. End-to-End Event Management: Responsible for planning and executing highlevel events, workshops, seminars, conferences, and internal meetings. This includes coordinating with internal teams, partners, and vendors to ensure smooth execution of events.
2. Logistics Coordination: Manage all logistical arrangements such as venue bookings, audiovisual requirements, materials printing, catering, and on-site support. Maintain detailed checklists and timelines to ensure all aspects of event logistics are covered.
3. Panelist and Guest Coordination: Liaise directly with panelists, guest speakers, and participants for confirmations, session planning, travel and accommodation requirements, and
honorarium processing (if applicable).
4. Travel Booking and Arrangements: Handle travel-related bookings for team members, speakers, and guests including flights, accommodation, airport transfers, and reimbursements ensuring cost-effectiveness and timely confirmations.
5. Professional Communication and Email Handling: Draft and send professional emails independently for coordination with partners, vendors, and stakeholders. Maintain a proactive communication approach without relying on AI assistance.
6. Vendor and Stakeholder Engagement: Identify, evaluate, and coordinate with service providers including hotels, transport agencies, printers, caterers, and event vendors to ensure quality and timely delivery.
7.Budget Tracking and Documentation: Maintain event budgets, track expenses, and support documentation required for settlements, audits, or internal reporting.

Required Skills and Qualifications 

Education: 

Pursuing or recently completed a bachelor’s or master’s degree in Public Administration, Management, Communications, Event Management, or a related field. 

Key Skills: 

1. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
2. Strong written and verbal communication skills with the ability to draft professional emails and reports.
3. Excellent organizational and time-management skills with the ability to manage multiple priorities.
4. High attention to detail and problem-solving capabilities.
5. Ability to handle confidential information with discretion and professionalism.
6. Capacity to work independently as well as collaboratively within a team environment.

  Preferred Experience: 

• Prior experience in highlevel event management is a plus
• Familiarity with energy or sustainability sectors is a plus.

Remuneration: As per market standards in India 

Perquisites: 

• We believe in having work life balance; hence we break for holidays once in summer (2 weeks) and once in winter (2 weeks) – Yes, the entire team takes a break! 

• We have 5-day hybrid working week- 3 days in office and 2 days’ work from home. 

• We believe in a diverse and inclusive working environment to help stimulate and inspire us. 

• We are a flat organisation which encourages collaboration, innovation and problem solving to work towards our common goal as a cohesive team with collective responsibilities. 

• We are a dynamic team where ideas and contributions matter more than titles. 

• Get mentored by working closely with high- level senior experts from across the world.