Position Title: Project Assistant – HR & Admin. 

Location: Hybrid, New Delhi (Monday and Friday WFH and rest WFO) 

No. Of position: 01 

Date of Joining: October 2025 (tentative) 

About FSR Global:   

FSR Global is a not-for profit independent regulatory hub of excellence focused on energy transitions in the Global South. Using a system thinking approach we aim at improving the quality of energy regulation by collaborating and co-creating knowledge with multi-stakeholders from the energy sector and beyond. We develop and disseminate knowledge through our 3-pillars of activities – training, policy dialogues and research, through Global North-South and Global South- South partnerships. 

Position Summary: 

We are looking for a dynamic professional to support our HR & Admin team in enhancing FSR Global’s operational efficiency and smooth coordination across various functions. This is an exciting opportunity for someone passionate about administration, event management, and efficiency, eager to work in a research-oriented environment. Your expertise must align with our organisation’s mission and goals. We pride ourselves on innovation, teamwork, and your individual and professional sensibilities, values must be reflective of these. 

HR Support & Recruitment Coordination 

  • Support and coordinate end-to-end recruitment activities, including scheduling interviews, communicating with candidates, and ensuring a smooth candidate experience. 
  • Maintain and update recruitment trackers, candidate databases, and hiring status reports. 
  • Assist in preparing offer letters, joining documents, and recruitment-related records. 
  • Support onboarding by coordinating documentation, induction schedules, and HR compliance requirements. 
  • Maintain strict confidentiality of employee and candidate information. 
  • Provide administrative support within the HR/Administration vertical as required. 

Event & Workshop Management 

  • Plan, organize, and execute high-level events such as conferences, workshops, seminars, stakeholder meetings, and internal team sessions. 
  • Work closely with internal teams, partners, and external vendors to ensure seamless event delivery. 
  • Prepare detailed checklists, timelines, contingency plans, and event trackers to monitor progress and execution. 

Logistics & Operations 

  • Manage end-to-end event logistics, including venue booking, audio-visual arrangements, printed materials, catering, and on-site execution. 
  • Handle travel bookings for internal team members, speakers, and guests—covering flights, hotel accommodations, and local transportation—ensuring cost-effective solutions and timely confirmations. 
  • Oversee office and facilities requirements such as supplies, pantry items, utilities, and conference room bookings, while supporting infrastructure needs. 

Stakeholder & Vendor Coordination 

  • Liaise with speakers, panelists, stakeholders, and guests to confirm participation, coordinate session logistics, and oversee travel/accommodation arrangements, including honorarium processing when applicable. 
  • Identify, engage, and manage service providers (hotels, transport agencies, printers, caterers, AV teams, and other vendors) to ensure high-quality and timely service delivery. 
  • Draft and manage professional communications independently, including emails to vendors, partners, and stakeholders, ensuring proactive coordination. 

Budgeting & Documentation 

  • Track HR, event, and travel budgets; monitor expenses; and maintain accurate documentation for settlements, audits, and internal reporting. 
  • Maintain databases, invoices, and reports to support internal processes and financial reconciliation. 

Required Skills and Qualifications 

Education: 

Bachelor’s or master’s degree in Management, Public Administration, Communications or related degree. 

 Experience 

  • Minimum 2–3 years of experience in HR and Administration, with proven ability to manage recruitment processes and office operations. 
  • Prior experience in high-level event management is a plus 
  • Familiarity with energy or sustainability sectors is a plus. 

Key Skills: 

  1. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  2. Strong written and verbal communication skills with the ability to draft professional emails and reports. 
  3. Excellent organizational and time-management skills with the ability to manage multiple priorities. 
  4. High attention to detail and problem-solving capabilities. 
  5. Ability to handle confidential information with discretion and professionalism. 
  6. Capacity to work independently as well as collaboratively within a team environment. 

Remuneration: As per market standards in India 

Perquisites: 

  • We believe in having work life balance; hence we break for holidays once in summer (2 weeks) and once in winter (2 weeks) – Yes, the entire team takes a break! 
  • We have 5-day hybrid working week- 3 days in office and 2 days’ work from home. 
  • We believe in a diverse and inclusive working environment to help stimulate and inspire us. 
  • We are a flat organisation which encourages collaboration, innovation and problem solving to work towards our common goal as a cohesive team with collective responsibilities. 
  • We are a dynamic team where ideas and contributions matter more than titles. 
  • Get mentored by working closely with high- level senior experts from across the world. 

 

Apply here by 10th October 2025   

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